Absence Valuation in Schema xT00

IN absence valuation we define different rules for processing absences in payroll. You can specify which calculation basis should be used to valuate a paid absence, and also that that allowances are granted for certain absences, while others involve deductions.For example, you can:Specify bases for determining salary reductions for an unpaid day of absenceDetermine a fixed vacation allowance per day of absenceSpecify how an illness should be valuatedDetermine that an absence should be valuated using an average salary to be defined at a later stageSpecify processing methods for special requirementsThere are four different methods of valuating absences. You can use one method, or a combination of several methods.The following provides an introduction to the four methods.1. Form counting classes for factoring:Absences which are not paid, or only partially paid, lead to a reduction in salary.Example: Employees who have taken unpaid leave should be subject to a reduction in salary.2. Valuate absences using the 'as if' principle:The absence is valuated as if the employee had worked.Example: If employees are absent due to incapacity to work and are being paid, they should receive the same bonuses for working on Sundays and public holidays as they would if they were actually at work.3. Valuate absences using averages or constants:The number of absence hours, absence days, calendar days, payroll days or payroll hours is entered in the number field of the wage type.Example: The average amount of overtime worked by the employee merits a supplementary vacation allowance.4. User-specific calculation:If the standard methods of absence valuation are not adequate for your purposes.
Warm Regards,Kapil Kaushal




Absence Valuation in Schema xT00

Purpose
Absence valuation using the payroll schema xT00 allows you to valuate the absences recorded for an employee according to:
The type of absence recorded
The employee’s organizational assignment
Special country-specific features and requirements
Process Flow
Absence valuation in schema xT00: Technical process
Func.
Par1
Par2
Par3
Par4
P
D
Text
...







MOD
XMOD
GEN




Set groupings
RAB






Import absences
PRINT
NP
AB




Print absences
xNAB






Country-specific absence routines
....







DAYPR
TC00





Day processing of time data
...







PAB






Process absences
...







xAB






Country-specific absence routines
...








1. Set groupings
The first action in payroll accounting that is relevant to absence processing is function MOD in schema XT00.
The X sign appears in the following text in a number of schemas, functions, and personnel calculation rules. The X stands for the country indicator and also for the international versions of the schemas, functions, and personnel calculation rules. Only use schema XT00, personnel calculation rule XMOD, and so on, if no separate schemas, functions, and personnel calculation rules have been created for your country.
Function MOD determines the table entries the system accesses to valuate absences.
MOD calls personnel calculation rule XMOD which uses operation MODIF A to determine the employee grouping for absence valuation.
The employee grouping for absence valuation is used in the Valuation of Absences table (T554C) to select an absence valuation rule. The specifications stored in personnel calculation rule XMOD assign a meaning to the employee grouping. You can set individual grouping criteria here.
For more information, see the Implementation Guide for Payroll Accounting and choose Absences  Set Grouping for Absence Valuation.
You can define groupings for a particular organizational assignment, for example, in relation to the employee subgroup grouping for personnel calculation rules.
You can use different employee groupings for absence valuation for
o Hourly wage earners
o Salaried employees
In the standard system, the payroll modifier for accessing the Constant Valuations table (T510J) is also set in personnel calculation rule XMOD using operation MODIF 2.
2. Import absences
After a grouping has been set for the personnel number, function RAB reads the absences recorded for the employee during the relevant period in the Absences infotype (2001), and makes entries in the Absences table (AB) accordingly.
The absences are assigned to a work center split indicator.
An employee has changed work centers within the company during the payroll period. The work center split indicator allows you to take account of this organizational change when valuating absences.
3. Take account of country-specific requirements when reading absences
Special processing may be required to account for country-specific requirements. A common example is absence due to illness. The amount of payment can change in the course of the illness (continued pay).
To ensure than the absence valuation function can deal with such situations, the internal Absences table (AB) has been enhanced. If an absence record is affected by country-specific requirements, it is split into smaller sections and then entered in table AB. In table AB, there are three split indicators in which you can store country-specific indicators.
Split indicators for country XY for
Social insurance
Tax
Each section can then be valuated using a different procedure, that is, a different absence valuation rule.
Function XNAB is used for a more detailed version of table AB. Please note that the function must come at a specific position in the schema. It must not be processed until after the absences have been read, but before they are valuated (function PAB).
4. Day processing of time data
During day processing of time data, time wage types are selected using the Time Wage Type Selection table (T510S), and the time wage types are entered in the internal Time Wage Types table (ZL).
The same applies to all absences for which the Time Wage Type Selection field is selected in the Valuation of Absences table (T554C).
5. Valuate absences
Absence valuation is triggered using function PAB.
Actual amounts are not calculated at this stage in the payroll accounting process. First, the specifications made for absence valuation in Customizing are processed. Processing these specifications facilitates the subsequent valuation of wage types in amounts and/or factoring.
Function PAB performs the following steps:
It reads the internal Absences table (AB) for each absence or partial interval.
The system determines the appropriate absence valuation rule on the basis of the absence type and the employee’s organizational assignment, and carries out the actions specified in the Valuation of Absences table (T554C):
a) The counting classes that have been determined are cumulated in internal table CABC. The table contains the following information for each split:
Number of paid (AP) and unpaid (AU) absences in a counting class
Number of calendar days (K), absence days (A), and absence hours (S)
You can query this information in personnel calculation rules using operation NUM:
Partial period parameters for the partial period (=T)
TKAU **
Unpaid absence (AU) expressed in calendar days (K)
All counting classes ( ** )
TAAP **
Paid absence (AP) expressed in absence days (A)
All counting classes ( ** )
TSAU33
Unpaid absence (AU) expressed in absence hours (S)
Counting class 33 (33)
b) Bases for calculating average values or wage types valuated using constants are determined. The system enters the wage types in the following tables according to the time unit specified in the rule for absence valuation:
Time unit B, I, E: The wage types are entered in table OT. If you have selected the Basic Pay Split field in the Valuation of Absences table (T554C), the wage types are cumulated for each split.
Time unit Z: The wage types are entered in table ZL. There is one entry per day and wage type. In this way, you can access the results for a specific day in further processing.Using function ZLIT, table ZL is entered in table IT at the end of the gross part of payroll.
c) If you have created a separate personnel calculation rule for special processing special processing is carried out.
You can use information from the employee’s master data or organizational assignment data for special processing. The system calculates temporary values and enters them in record layout fields. For information on record layout fields, see the documentation on the operands for operations NUM, RTE, and AMT.
6. Take account of country-specific requirements in absence valuation
The processing triggered by function XNAB may have to be continued. This can only take place after the absences have been valuated using function PAB.
Processing can be carried out using function XAB.